Let’s be honest – fax is staying in the past. Or at least the classic fax machine that needs a phone line to work. Once upon a time, faxing from computer without a phone line seemed impossible. Now, it’s not only possible, but you don’t even need an actual machine to fax something.
There are several ways in which you can do it without a machine. The first method is just to use your own computer. There are websites through which you can receive and send faxes. How does it work? Well, you can either enter the text that needs to be faxed or upload an already written document. You can also use a scanner to convert a paper document into an image or PDF. The website will generate a special phone number that you can give others. The faxes that you will receive will be converted into digital documents, that later will be delivered to your email address. If you only need to fax a page or two, you can use a free version. If you need more, you can update to a premium version.
Another method is using an app destined for it, like FaxBurner, IFax or FaxFile – the options are endless. Some might require registration, and the free versions are usually not enough, so you have to convert to a premium version. The average cost is around $10-$20. They work in a similar way to online websites; however, they are more practical as you can use it from everywhere without the need to carry a computer.
That said, don’t hesitate to sign up for an online fax service alongside electronic signatures. Digitizing your business processes and paperwork can bring many benefits to your company. It’s an excellent way to improve your business communications and accelerate your company toward digital transformation. But how do you choose an online fax service for your business?
When choosing an online fax service for small business, check the features and benefits first. Choose one with enough storage and archiving option to save as many fax messages as possible. Choosing an online fax service with local and toll-free fax numbers is best to reach more stakeholders.
Moreover, don’t forget to check the online fax service’s data protection features. Cybercriminals can use emails to introduce ransomware and malware to your business system. So, ensure that your online fax service has a secure platform to keep your business data intact.
Furthermore, read the feedback of online fax service users on social media or review websites before signing up. You might want to try the online fax service by taking advantage of a free trial. Also, read the terms and compare the fees and customer service. Choose an online fax service providers that can help you promptly when a problem arises to avoid delays and disruptions in your business.
Dealing with physical fax machines can be very annoying and frustrating, which definitely doesn’t help in having a good atmosphere at work. To make sure that despite problems with devices known as fax machines, your office will be a happy environment, check out the infographic below.
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